How to calculate employee transport costs

Set a common basis

Define employees covered, service days, shift times, sites and analysis period before requesting quotes.

Include all cost items

For shuttles: vehicles, drivers, distance, waiting time, coordination and changes. For allowances: payments and administration. For in-house fleets: vehicles, maintenance, insurance and staff.

• Monthly cost = fixed costs + variable costs + coordination.
• Cost per covered employee = total cost / employees actually covered.
• Cost per ride = total cost / rides completed in the same period.

Test changes

Recalculate if headcount, sites or schedules change. Ask what is included and what causes a price revision.