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Company shuttle request-for-proposal checklist
A precise brief prevents you from comparing prices for different services. Describe the need, responsibilities and open questions before launch.
Describe the scope
List sites, days, hours, areas to serve, employee volumes per shift and access constraints. Separate confirmed needs from assumptions.
Define the expected service
Specify passenger information, tracking, changes, contacts, incident handling and reporting. Ask what is included or optional.
- Proposed route map and stops.
- Capacity and frequency by shift.
- Change and continuity procedure.
- Pricing structure and revision assumptions.
Compare responses
Ask each supplier to complete the same grid. Compare coverage, operations, price clarity and outstanding decisions, not just the total.
A good procurement process makes differences visible before signing.